Love admin and speak Dutch? Love keeping things organized but hate boring routines? Are you comfortable with diverse communication across the company? Join us as a Fleet Administrator in Brno, Czech republic!
As an Fleet Administrator, you will be jointly responsible for the complete management of our fleet within the Atlas Copco fleet in Belgium. You will work closely with colleagues from various departments, from the shop floor to top management, and maintain contacts with our procurement and HR teams as well as external partners.
In this role, you’ll be the first point of contact for employees and play a key role in optimizing and following up on our fleet procedures. You will also support our move toward a multi-tender approach for our fleet service.
What is the main responsibility?
- Serve as the first point of contact via chat or email for employees regarding general information, policies, vehicle lists, damage claims, invoices, etc.
- Process end-of-lease reports: assess reported damages, calculate recharges, create SharePoint files, and communicate with HR and employees.
- Handle traffic fines: process invoices and communicate with employees, HR, and leasing companies.
- Control Fuel and Charging Transactions: follow up with employees on excessive costs, incorrect mileage, and fuel type errors.
- Processing & Approving Invoices in Medius
- Manage contract changes, transfers, mileage settlements, and follow up on extra costs and credit notes with employees.
- Process vehicle orders via the fleet application.
- Ensure accurate master data (drivers, vehicles, fuel cards) across systems – including onboarding, offboarding, and driver switches
What should the ideal candidate bring?
- Comfortable communicating in both Dutch and English – native fluency not required
- Strong administrative skills and a love for staying organized
- Proactive and accurate work ethic with the ability to meet strict deadlines
- Confidence in communicating with different people and dealing with various types of questions.
- An interest in car leasing and willingness to grow your knowledge in this area is a big plus 😊
What are our benefits?
- An annual financial bonus and salary increase every year
- Flexible working hours are shortened to 37,5 hours a week
- 5 weeks of holiday and 3 flexible days
- Possibility to work from home
- Contribution to meals and Contribution in pension funds up to 2 000 CZK/month
- Multisport card or Flex iPass vouchers
- A lot of training opportunities
- Modern offices, perfect view of the whole city, a big terrace on the 20th floor and relax zone
- A place where friendly culture is not a cliché, we arrange regular teambuilding events, beers, movie quiz etc.
