Senior Executive Assistant

Responsibilities:

• Directly supports a C16 level manager and indirectly 2 other C15 level managers as well as their departments if needed
• Manages day to day calendars of senior management
• Coordinates all aspects of executive level manager appointments, meetings, and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Assists in ad-hoc reports special projects as needed

Qualifications:

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office suite including Excel and PowerPoint
• Consistently demonstrates clear and concise written and verbal communication skills
• Detail-oriented self-starter with the ability to handle and prioritize multiple tasks under tight deadlines
• Ability to work independently and interact with all levels of management in professional manner
• Demonstrated ability to quickly gain command of new systems

Education:

• Bachelor's/University degree or equivalent experience