Responsibilities:
- Directly supports a C16 level manager and indirectly 2 other C15 level managers as well as their departments if needed
- Manages day to day calendars of senior management
- Coordinates all aspects of executive level manager appointments, meetings, and conference calls
- May prepare and review materials and correspondence for meetings
- Assist with creation/modification of presentations, spreadsheets, and other various documents
- Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
- Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
- Orders supplies and process invoices through Procure to Pay system
- Assists in ad-hoc reports special projects as needed
Qualifications:
- Previous office administration experience preferably within a large and complex financial services or similar organization
- Highly proficient in Microsoft Office suite including Excel and PowerPoint
- Consistently demonstrates clear and concise written and verbal communication skills
- Detail-oriented self-starter with the ability to handle and prioritize multiple tasks under tight deadlines
- Ability to work independently and interact with all levels of management in professional manner
- Demonstrated ability to quickly gain command of new systems
Education:
- Bachelor's/University degree or equivalent experience
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