• Directly supports a C16 level manager and indirectly 2 other C15 level managers as well as their departments if needed
  • Manages day to day calendars of senior management
  • Coordinates all aspects of executive level manager appointments, meetings, and conference calls
  • May prepare and review materials and correspondence for meetings
  • Assist with creation/modification of presentations, spreadsheets, and other various documents
  • Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
  • Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
  • Orders supplies and process invoices through Procure to Pay system
  • Assists in ad-hoc reports special projects as needed


  • Previous office administration experience preferably within a large and complex financial services or similar organization
  • Highly proficient in Microsoft Office suite including Excel and PowerPoint
  • Consistently demonstrates clear and concise written and verbal communication skills
  • Detail-oriented self-starter with the ability to handle and prioritize multiple tasks under tight deadlines
  • Ability to work independently and interact with all levels of management in professional manner
  • Demonstrated ability to quickly gain command of new systems


  • Bachelor's/University degree or equivalent experience s.r.o.